Changing the office is no small task as it involves a huge amount of work. If one wants to keep everything under control during the transition phase then it is advisable to prepare a checklist far ahead of schedule.
Movement of office space from one building to a new one is to be done very carefully. The first thing that is required for moving the office is a suitable place. Hence contacting a real estate agent for checking out and selecting a suitable property for the relocation is the primary step. Once the place has been acquired then one should keep the substantial amount of time to do all the necessary tasks in a planned way.
The importance of a checklist
The checklist can be defined as the most useful tool that will spearhead the process of relocation. Planning is a must in every task and when it is about relocating one’s business then even a small amount of negligence can become a huge factor. In order to avoid all kinds of problems that arise from the lack of proper planning, one should start forming a checklist.
This checklist ought to contain all the tasks that have to be done before during and after the relocation. Initially, it is advisable to pen down all the tasks without arranging those in a chronological order. This can be treated as a rough draft of the checklist. Next, the person should scan the checklist and number the tasks according to priority and the time needed for completing the task. Read more about this from here https://www.delcoremovals.com.au/office-relocations/ .
Things to be included in a checklist for ensuring a proper relocation
Each individual or business owner will have a definite list of tasks in hand but usually, a checklist should contain the mention of the following things and when and how these are to be done or scheduled:
> Date of issuing notification of relocation to the workers.
> Assigning specific duties to each worker during the relocation procedure.
> Getting in touch with the IT services so that the data in all the computers can be backed up a week before the relocation.
> Formulating a set of instructions that are to be followed by the workers prior to the relocation.
> Asking each employee to keep the personal belongings present in the office in separately tagged boxes.
> Making a list of all the movable items present in the office.
> Checking the new place for any faults and repairing those if necessary.
> Contacting a reputed removal and storage service provider and hiring personnel for making the transport and packing process easier.
> Updating the address in online sites as well as in the business cards.
> Getting rid of worn out furniture and placing the order of new furniture for the office space. Contacting storage agency to withdraw the contract when everything is done. Read more about short-term storage facility.
> Keeping constant contact with the delivery vehicle on the day of the relocation.
This is not an all-inclusive list because even when everything has been planned from the very outset minor glitches can occur but keeping a well-prepared checklist in hand will help the person to resolve any inadvertent issues calmly.